Whether through phone enquiries, emails, or in-store interactions, managing rental orders can be one of the most time-consuming parts of running a rental business. It often means being tied to your phone or front desk, answering the same availability questions repeatedly, writing down booking details, and chasing payments.
These tasks waste valuable time and limit your business to store hours, making booking less convenient for customers. Booqable solves these challenges with an online booking system designed specifically for rental businesses.
Whether you build a new website using Booqable’s rental website builder or integrate our booking tools into your existing site, our platform allows you to accept bookings online around the clock. Customers can browse your inventory, check real-time availability, select rental dates, choose delivery or pickup, and pay upfront.
Keep reading to find out how Booqable’s tools can help free up your schedule and simplify your rental process.
Display availability online: Say goodbye to phone inquiries
Spending hours on the phone checking availability is exhausting. Every call means time away from running your business, managing inventory, or serving customers who are already on-site. With Booqable’s rental website builder, customers can check availability and book rentals directly through your website. This means fewer interruptions and more time to focus on your business. Here’s how it helps:
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Reduce phone enquiries: The real-time availability widget shows exactly which products are available, how many are in stock, and when they can be rented straight from your website.
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Provide 24/7 booking capabilities: The online booking system lets customers reserve items anytime, without needing your time or relying on store hours.
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Prevent double-bookings automatically: Our smart inventory management automation updates product availability instantly to eliminate the risk of double bookings.
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Reduce administrative overhead: Centralized dashboard that schedules your daily pickup and returns in one place, eliminating the need for manual tracking.
For rental business owners, this means transforming how you manage bookings on your website. Instead of being tied to the phone or constantly checking availability, you can now focus on marketing your services, maintaining your inventory, and training your team.
Start your rental business for just $27/month
Put your toes in the water and test the demand in your area with a rental website for just $27/month.
Skip the web developer: update your website easily
Traditionally, changing your rental website meant consulting your website developer, waiting for days, and spending money you’d rather invest back into your business. Small updates became costly and time-consuming projects.
Booqable’s back office lets you update website components without needing to manually move things around or touch your site’s layout. This is made possible by:
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Adjust pricing without technical support: Flexible pricing in the back-office allows you to modify your rates without having to edit your website directly.
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Add new rental items instantly: Any additions to your rental inventory will automatically create a new product listing on your website’s product catalogue.
Quickly hide products if desired: A simple toggle in the product settings allows you to hide certain products from display without the manual task of removing them and their data from your system.
Rental business owners can now take full control of their online presence without relying on expensive technical support. Those hundreds of dollars and weeks of waiting become a thing of the past. Instead, you can make real-time updates, respond quickly to market changes, and keep your rental website current and competitive.
No manual data entry: collect customer details online
Manually collecting customer information is tedious. Handwritten forms, transcribing contact details, and manually entering them into your CRM can take hours away from your workday. Booqable’s checkout process automatically captures the critical information you need. Here’s what you gain:
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Automatic customer data collection: Our checkout form system automatically captures customer details online and automatically creates a new customer profile.
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Custom checkout fields: Custom fields allow you to collect extra details during checkout; such as venue information, helmet size, or anything else you need to know.
For rental businesses, this means saying goodbye to hours of manual data management. No more struggling with illegible handwriting or spending valuable time transferring information between systems. Your team can focus on providing excellent service and customer experience instead of being bogged down by administrative tasks on your rental website.
Stop writing emails: automate confirmations emails
Writing individual confirmation emails is a repetitive task that takes away from your core business. Each email requires personalization and checking details.
Booqable’s rental website builder automates this process with professional, branded email templates. Benefits include:
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Automated booking confirmations: Automatic email system that sends personalized confirmation emails immediately after a booking is completed.
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Fully customizable email designs: Email template editor that allows you to match emails to your brand’s look and feel.
Rental business owners can reclaim hours spent on email communication. The automated system ensures every customer receives a professional, timely confirmation, improving overall customer satisfaction without consuming your valuable time.
Start with building your rental website
Every new rental business starts with a website to get their first bookings.
Forget chasing payments: Get paid upfront from your online checkout
Waiting for payments and sending manual invoices creates unnecessary stress for small rental businesses. Cash flow is critical, and delayed payments impact your ability to operate. Booqable’s payment integration simplifies this entire process. Key features include:
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Offer 50+ payment methods with Stripe: Accept payments via credit cards, PayPal, and 50+ options, letting customers pay how they prefer and boosting conversion rates.
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Charge refundable damage deposits: Require customers to pay a refundable damage deposit securely before confirming their booking.
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Partial payment options: Flexible payment options allow full or partial payments to be due upfront from your online checkout.
For rental businesses, this means eliminating the endless cycle of invoicing and payment chasing. No more spending weeks tracking down payments or dealing with delayed transactions. The integrated payment system provides instant financial clarity, improves cash flow, and allows you to focus on running and growing your rental business.
Work smarter, not harder
Time is your most valuable resource as a small rental business owner. These features help you work more efficiently, reduce administrative tasks, and focus on providing excellent rental experiences through your website.
Stop getting bogged down by repetitive tasks. With Booqable, you can spend more time growing your business and serving your customers.
Most important takeaways
Online booking reduces phone enquiries: Booqable's online booking system allows customers to view real-time availability, reserve items 24/7, and avoid double-bookings. This drastically reduces phone time, minimizes administrative interruptions, and allows business owners to refocus on high-value activities.
Website control without a developer: Booqable enables rental businesses to update their websites directly—no need for a developer. Owners can adjust pricing, add or hide rental items instantly, and keep their sites current without technical know-how or waiting on costly outside support.
Automate customer data collection at checkout: Customer profiles are automatically generated through online checkout, including optional custom fields. This eliminates manual data entry, reduces errors, and frees up hours spent on administrative tasks.
Email confirmations are fully automated: Branded email templates automatically send confirmation emails once a booking is placed. This not only saves time but ensures every customer receives timely and professional communication without manual intervention.
Get paid upfront and improve cash flow: Booqable’s Stripe-powered checkout allows businesses to accept over 50 payment methods, collect deposits, and offer partial payments. This reduces reliance on manual invoicing and ensures faster, more reliable cash flow.
