Stefan, co-founder of FJ-PRO in Austin, started the company with his partner after years of working as contractors for other firms. “We went from working as contractors for other companies, to taking the leap to start our own,” he explains. Today, FJ-PRO offers full turnkey video, lighting, and audio production for both music and general events, as well as fixed installations and rental of concert gear.
Their main customers include production managers, business owners, and event coordinators, with recent clients ranging from Miami Music Week 2025 to To The Future 2024 and Homebass 2024. Before adopting Booqable, Stefan and his team already had a website to showcase their work and take inquiries. However, managing rentals through QuickBooks and Excel created challenges.
Stefan recalls that the team struggled with “being able to keep better track of inventory, making invoices that are clear with pictures so the client knows what they are being invoiced with, and being able to make easy revisions without having to switch to different apps.” The decision to adopt Booqable came from the need to organize inventory, make invoices clear, and revise them without hassle.
Making invoices clearer with product images
For many rental businesses, unclear invoices are a recurring pain point. Customers often need more context to understand what they are paying for, especially with technical gear. Stefan puts it simply: “Explaining AV equipment can be pretty difficult for some people to understand, so it is nice to have pictures and descriptions to make it easier.”
With Booqable, Stefan and his team take inquiries that arrive through their audio visual rental website and enter them into the back office order interface. From there, customizable templates for invoices, contracts, and quotes let Stefan embed his bank transfer details and enable product images to be displayed on the invoice summary.
Once an order is entered, he can generate one of these documents in the click of a button, with all details autofilled. The team then sends polished invoices straight from the platform using an email template.
Here’s what this achieves for their business:
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Customers better understand the equipment they’re renting, reducing confusion.
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Stefan and his team save time by avoiding repetitive manual entry.
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Every invoice looks professional, building customer trust.
The practical benefit is clear: Booqable solved the problem of unclear, time-consuming invoices. Clients now see product photos and detailed descriptions, which has made billing easier and increased customer confidence.
Taking the stress out of invoice revisions
Event production is unpredictable, and updates to orders are common. Stefan emphasizes that one of their biggest needs was “being able to make easy revisions without having to switch to different apps.” In Booqable, invoice revisions are straightforward. Updating an order prompts the system to generate a new invoice while storing the previous version for history.
The payment status is automatically updated to reflect whether the customer owes more or has overpaid. From there, Stefan and his team can send a secure payment link for the remaining amount or issue a refund directly from the Booqable orders screen. In just a few clicks, they also send a confirmation email with the updated invoice attached.
For FJ-PRO, this has meant:
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No confusion when events require last-minute changes.
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Always having a record of past versions for reference.
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Updated totals that accurately reflect taxes and balances.
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Quick payment links or refunds handled in the same interface.
With revisions simplified, Stefan and his team save time and avoid mistakes. They no longer worry about mismatched records, and their clients always receive accurate, updated documents.
From contractors to full service production
FJ-PRO stands out by offering complete production solutions: rentals, sales, and on-site services. “We offer full turnkey production services,” Stefan says. Before adopting Booqable, keeping everything in order with Excel and QuickBooks was holding the team back. With Booqable’s lighting rental software, Stefan and his team now manage their entire inventory in one place, from microphones and speakers to full lighting rigs. The effects have been significant.
Stefan notes “time savings with creating invoices and proposals,” and customers now better understand the gear thanks to the inclusion of product images and descriptions. Day-to-day, the team takes inquiries through their website, enters orders into Booqable’s back office, creates invoices, revises them when needed, and keeps inventory accurate, all in the same system. What once felt fragmented across multiple apps is now under control.
Scaling with confidence
From contractors to business owners, FJ-PRO has built a production company that delivers for music and event clients across Austin. Their growth was made possible by tackling the challenges of unclear invoices, disorganized inventory, and difficult revisions. With Booqable, Stefan and his team gained a tool that supports their vision for the future.
Clearer invoices with product images, easier invoice revisions with updated payments, and time saved every day are helping them scale with confidence. And as Stefan points out, with just a few small improvements, Booqable could become “an incredibly useful tool for all AV businesses.”
