One Party Rentals is a growing event rental business based in Canada, run by founder Leya Koshy. The company started just a year ago after Leya noticed how often local families and small businesses struggled to find reliable tables, chairs, and tents on short notice.
What began as a small idea quickly grew into a full event rental offering, with products like tents, tables, chairs, and inflatables for backyard parties, community gatherings, and business events. Their main customers are local residents and nearby businesses who need dependable equipment without complicated planning.
From the start, Leya wanted an event rental software setup that worked with her existing Shopify store rather than replacing it. She chose Booqable so customers could place order requests through Shopify, while orders, products, availability, and client details were all managed in one event rental software dashboard.
For One Party Rentals, using Booqable for order and inventory management meant fewer mistakes, better visibility, and more confidence when taking on new bookings.
Handling short-notice bookings with Booqable
Short-notice orders are a big part of One Party Rentals’ event rental work. Customers often call or message asking if tables or tents are available for the same week—or even the same day. Before switching to an event rental software, these requests were hard to manage because availability wasn’t always clear once an order was placed.
With Booqable, creating manual orders is straightforward. The team can open the dashboard, select products, set rental dates, and immediately see what is available before confirming anything. This is especially helpful when orders come in by phone or need to be adjusted quickly.
Manual orders in this event rental software help One Party Rentals by:
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Allowing staff to add phone and walk-in bookings alongside online orders
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Showing real-time availability before confirming short-notice requests
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Keeping all customer and order details in one place
As a result, overbooking is no longer an issue. The team can confidently accept or decline last-minute requests, knowing their event rental system reflects reality.
Keeping stock organized with inventory management automation
As order volume grew, One Party Rentals needed a better way to manage inventory internally once an order was confirmed. Before Booqable, it was difficult for the team to track what was reserved for which dates, especially when multiple pickup and delivery orders were happening at the same time. This made scheduling and coordination harder for staff handling logistics.
With Booqable’s inventory management automation, everything updates the moment a team member presses reserve on an order. Pickup and return dates and times are automatically scheduled in the planner, and products are blocked for those dates in the availability calendar.
Orders, products, and timing all stay connected, so the team always knows what is going out and when it’s coming back. This event rental software manages inventory in a way that matches real rental workflows.
For One Party Rentals, it achieves:
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Automatic scheduling of pickup and return times on the dashboard
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Blocking products on the availability calendar for reserved dates
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Preventing double bookings across overlapping orders
The practical result is that staff no longer need to manually cross-check schedules or inventory. Orders are clearly planned, products are protected from being booked twice, and the team can focus on preparing deliveries instead of fixing booking issues.
Growing with confidence using Booqable
Looking ahead, Leya hopes to grow One Party Rentals further, with the long-term goal of franchising the business. Having a reliable event rental software foundation makes that goal feel possible. Orders are easier to manage, availability is clear, and the team of five always knows where to find information without chasing spreadsheets or messages.
As Leya puts it, “Booqable makes it easier for us to manage everything ourselves and see all our orders at a glance.” With Booqable supporting their event rental process, the business is better prepared to grow while continuing to serve local customers who need dependable rental equipment.
