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Booqable

Automate your rental workflows with Zapier

Connect Booqable to Zapier to share information between your rental business and the tools you already use. Automate tasks when customers book rentals, orders change status, invoices are finalized, or payments are completed.

Create custom workflows called Zaps that connect Booqable with apps like Google Sheets, Gmail, HubSpot, and QuickBooks. Each Zap starts with a trigger in one app and performs an action in another, reducing manual data entry and keeping information up to date.

You can also create, update, find, and delete Booqable customer records through workflows started in other applications.

What can you automate with Zapier?

Use Zapier to connect rental activity in Booqable with your communication, accounting, and business management tools.

Workflow	What you can automate
Order notifications	Send an email or text message when a rental is reserved, picked up, returned, or updated.
Calendar updates	Add rental bookings to Google Calendar so your team can see upcoming reservations and rental schedules.
Customer management	Create or update customer records in Booqable using information from connected CRM systems or other apps.
Accounting workflows	Start workflows in accounting apps such as QuickBooks when invoices are finalized or payments are completed.
Spreadsheets and reporting	Add order or payment information to Google Sheets to maintain custom records and reports.
Document workflows	Trigger document-related tasks in apps such as DocuSign when supported rental events occur.

The workflows you can build depend on the triggers and actions supported by Booqable and the other apps you connect.

Supported Booqable triggers and actions

Zapier connects apps using triggers and actions. A trigger starts a workflow when something happens, while an action performs a task in a connected app.

Triggers: Start a workflow from Booqable

Trigger	When it runs
Reserved Order	When an order is reserved in Booqable.
Started Order	When an order is marked as picked up.
Stopped Order	When an order is marked as returned.
Updated Order	When details of an existing order are updated.
Finalize Invoice	When an invoice is finalized.
New Customer	When a new customer is created in Booqable.
Completed Payment	When an online or manually recorded payment is completed for an order.

Actions: Work with Booqable from other apps

Action	What it does
Create Customer	Add a new customer to Booqable using information from another app.
Update Customer	Change an existing customer’s details.
Find Customer by email or phone	Look up a customer using their email address or phone number.
Find Customer by ID	Retrieve a customer using their unique Booqable ID.
Find Order by ID	Retrieve an existing rental order using its unique Booqable ID.
Delete Customer	Delete a customer record from Booqable.

Getting started with Zapier

You’ll need a Booqable account, a Zapier account, and an API key generated in Booqable.

Connect Booqable to Zapier using your Booqable account address and API key. You can then choose a trigger or action, connect another app, and configure the information your Zap should exchange.

For example, you could create a Zap that sends a text message through a messaging app whenever an order is marked as picked up in Booqable.

For detailed connection instructions and the complete list of supported events, follow the setup guide.

View Zapier setup guide

Frequently asked questions

Do I need coding experience to connect Booqable with Zapier?

No. Zapier lets you build automated workflows using supported triggers and actions without writing code. You'll need to connect your accounts and configure the information exchanged between them.

Which apps can I connect to Booqable through Zapier?

Zapier connects with thousands of applications, including Google Sheets, Google Calendar, Gmail, HubSpot, QuickBooks, and DocuSign. Available workflows depend on the triggers and actions each app supports.

Can I send automated notifications when rental orders change status?

Yes. Booqable provides triggers for reserved, started, stopped, and updated orders. You can use these to send emails, text messages, or other notifications through connected apps.

Can I automatically add customers to Booqable from another app?

Yes. The Create Customer action lets you add customers to Booqable using information from another application. You can also update existing customers and search for records by email address, phone number, or customer ID.

Can I create or update rental orders through Zapier?

Not through the currently documented Booqable Zapier actions. You can trigger workflows when orders are created or updated and look up existing orders by ID, but creating or modifying rental orders isn't listed as a supported Zapier action.

For more advanced integrations, Booqable also provides an API.

Can I use Zapier to sync payments and invoices with accounting software?

You can trigger workflows when invoices are finalized or payments are completed in Booqable. These events can start tasks in connected accounting applications, depending on the actions those apps support.

This isn't the same as a complete two-way accounting sync. If you need dedicated accounting synchronization, consider Booqable's Xero integration.

Does Zapier cost extra?

Booqable's Zapier integration is included in supported Booqable plans. Zapier has its own pricing, and the plan you need depends on your workflows, task volume, and the features you use.